The Union Participation Matrix is to be utilized by the departments in the design of newly constructed, leased, remodeled and/or renovated office space. The Union Participation Matrix clarifies the Union's involvement and in what way the Union contributes to the plan development. The objective is to ensure that the Union is involved throughout the project, from beginning to end, and ensure that management understands the role of the Union.
Union Participation Matrix
| Site Selection | Materials & Finishes | Furniture | Macro Layout and Space Plan (restrooms, parking, breakrooms) | Micro Layout and Space Plan | |
| Union | E | E | ABCD | E | ABCD |
| Steering Committee | B | B | B | B | E |
| Solution Teams | E | ABF | AB | AB | ABCD |
Levels of Participation
| A - Input establish criteria | D - Review and decide |
| B - Review and influence solutions | E - Informed |
| C - Develop solutions | F - Choice (palette of options) |
State Administrative Manual (SAM) section 1321.14 (Revised 1/23/02)
The Real Estate Services Division (RESD) is responsible for developing and implementing planning and design standards and determining space needs for state owned and leased facilities. The following table delineates the maximum space allowances and space types for each job category. The allowances indicate net square feet and do not include space for circulation and special requirements outside the office/workstation space. These standards are general guidelines and can be modified and developed to meet job requirements of individual agencies and their employees.
Once an agency's design standards and space allocations have been developed and approved by RESD, any modifications must be reviewed and approved by RESD.
| State Space Allowance Standards | Maximum Net Square Feet by Space Type | |||||
| Job Category | Examples of Typical Job Titles | **CF Private | **CF Open | **CF Group | **MSF Open | **MSF Group |
| Executive | Cabinet Secretary, Agency Administrator, Board Chairperson, Department Director, Commissioner | 300 | ||||
| Administrators | Deputy Director, Assistant Director, Executive Secretary, Department/Division Chief, Branch/Office Chief, Board Member | 200 | ||||
| Managers | Bureau Chief, Deputy or Assistant Chief, section Head | 150 | ||||
| * | Dept. Administrative Officer or Fiscal Officer, middle managers | 150 | 150 | 112 | ||
| Supervisors* | Supervisor of large unit (10 or more) | 125 | 96 | |||
| Supervisor of small unit (9 or less), Asst. Unit Supervisor, First-line Supervisors | 110 | 96 | ||||
| Attorneys*** | Attorney | 150 | 100 | 100 | 80 | 80 |
| Technical Professionals | Architect, Engineer | 100 | 80 | 80 | ||
| Working Professionals | Analyst, Accountant, Social Service Worker, Business Service Officer, Correctional Officer, Referee | 100 | 100 | 64 | 64 | |
| Clerical Supervisors* | Clerical Supervisor | 75 | 64 | |||
| Clericals | Account Clerk, Office Technician, Office Assistant, Stock Clerk | 75 | 60 | 64 | 40 | |
*THE NEED FOR PERIODIC PRIVACY AND CONFIDENTIALITY SHOULD BE CONSIDERED DUE TO PERSONNEL/LABOR RELATIONS ISSUES THROUGH THE EFFECTIVE WORK STATION LOCATION, CONFIGURATION OR PLACEMENT OF QUIET ROOMS.
**Definition of Terms
| CF | Conventional Furniture: Freestanding furniture used to make up a workstation, whether in traditional or open office design. |
| MSF | Modular Systems Furniture: System of interconnecting acoustical panels and hang-on components used to make up a workstation. Used in open office design. |
| Private | One person, individual, hardwall constructed office for classifications indicated. The RESD staff is available to work with agencies to prepare justifications for exceptions to these standards. |
| Open | Office design with a minimum of private offices. Emphasizes flexibility of reconfiguration, uses MSF or screens and conventional furniture. |
| Group | Hardwall constructed office or MSF workstation with two (2) or more persons sharing the working area. Used with compatible work functions. |
*Throughout the design process, RESD Space Planners shall work with the client to establish allocations of personal and programmatic storage and file space for each employee as appropriate to the selected strategies.
***Applies to Trial Attorneys only, unless justification is submitted to RESD for review and approval.
State Administrative Manual (SAM) section 1321.15 (Revised 1/23/02)
The RESD shall assist agencies/departments in the design of office space through the use of appropriate Alternative Officing (AO) methodologies to better utilize existing and proposed space and to support employee alternative work schedules. AO strategies are:
| Universal Plan | Standardized design of workstation area that allows departments to move people rather than furniture. |
| Team Space | Open workspace arrangement involving workstations with fewer, lower partitions to facilitate communication and collaboration. |
| Shared Workspace | Two (2) or more employees sharing a single, assigned workspace either during the workday or on different shifts or schedules. |
| Teleworking | Employees work at home, field office or designated Teleworking Centers one (1) to five (5) days a week on either a formal or informal schedule. |
| Satellite Office | A full service office location used by full-time employees living nearby. |
| Free Address | Non-dedicated, unassigned workspace at an agency/department location available to the employee on a first-come, first served basis. |
| Hoteling | Non-dedicated, unassigned workspace at an agency/department location reserved by the employee via a designated coordinator, on an as-needed basis. |